Tooltip TextEven in today’s digital age, a lot of paper is generated as business transactions are carried out. While there is always the option to slip documents from your business to suppliers, clients and other parties in a plain envelope bought at the store, there is also an opportunity to make an impression with the envelope you use.

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A business needs to send out different kinds of documents; tax returns, invitations to official cocktails, cheques, invoices and statements to name a few. Apart from making an impression with envelopes customized with a business name and perhaps logo, having envelopes for different purposes makes sending them out so much faster and easier.

A business can have their customized envelopes for sending out tax returns, checks, statements, invoices and other documents. Organizations can also have envelopes customized for donors to put their donations in. Churches can also have tithing envelopes printed for their congregation to put their tithes in.

Customizing envelopes with printing

Envelopes can be transformed from the ordinary ones found in shops by customizing them so that the recipient knows where the mail is coming from even before opening it. There are different ways of doing this.

One is by putting the name of the organization a corner of the envelope at the front. You can choose to go further and include the logo, motto and location. Another detail that helps to sell an organization is including a website address or a link to a social media page.

 

Organizations can go further and not limit themselves to a corner at the front of the envelope. It is possible to make art out of an envelope. An envelope can have a photo, log or other image from top to bottom. An entire statement can also have the color of a brand or product. For instance, an organization that is involved in environmental conservation, a park or a retreat center can have envelopes with a captivating picture of the woods, a lush green park or other image that showcases the beauty of nature. Similarly, a play center or day care center can send out its documents in envelopes with animation, pictures of toys or other images that represent the fun young ones would enjoy at the facility.

 

Customization within standards

While the ways envelopes can be customized are limited only by the imagination, there are aspects that cannot be changed. Before choosing how to customize an envelope, you have to choose which ones to customize in terms of size, the stock they are made of and other standard aspects.

 

Different types of envelopes

Before printing envelopes, you need to make a choice between the different types. Envelopes differ by size, color, whether they are self-sealing or not, with or without windows and other options.

 

Envelope sizes

Envelope sizes are important because they determine the size of letter, document or other material that can go into them. The C series of envelope measurements comply to ISO 216 standards.

With this standard, the width of every envelope is arrived at by determining the height by 1.4142. C0 is the largest size with a width of 917mm. The smaller envelopes from this size are the halved parallel of the shorter sides. For instance, C5 is half as big as C4, C6 is half as big as the C5 and so on. All of the C series envelopes are made to hold a flat A4 sheet, a C5 envelope can carry a flat A5 sheet and soon.

 

There are also square envelopes. They come in different sizes and are ideal for sending personal documents like invitations and thank you notes.

 

Classification by use

 

Envelopes are also classified by their purpose. In this classification, there are:

  • Catalogue envelopes

Catalogue envelopes are made with a center seam. This makes them ideal for sending out bulky documents such as catalogues and heavy booklets.

  • Business envelopes

Those that have side seam flaps are the best for machine insertion. There are also those with wallet flaps that leave a wide area for printing. There are also those with square flaps which look contemporary. These are quite popular.

  • Booklet envelopes

These are made with a side seam. They are the best for sending out annual reports and marketing material such as brochures. The open side makes this it ideal for automatic insertion of documents which makes it quick to put items into the envelope for volume mailing.

  • Square envelopes

These envelopes have a side seam and the modern square flap which attracts attention. These are not standard and additional postage is needed to post items in these envelopes.

  • Announcement envelopes

These are the popular A envelopes. They are typically used for sending business documents and much more. They have a side seam and square flap.

  • Baronial envelopes

This envelope has a diagonal seams and a deep, pointed flap. They are typically used for invitations, greeting cards, formal business and announcements.

 

The paper envelopes are made of

When printing envelopes, the material that they are made of has to be taken into consideration. The kind of stock an envelope is made of determines the the kind of documents they can hold and for volume mailing, it is a factor that affects cost. The options include;

 

  • Brown bag envelopes

These are made of 100% recycled paper. They are ideal for sending ordinary personal messages like thank you cards and personalized greeting cards.They are also a good choice for businesses that will with nature such as gardening and landscaping businesses.

  • Environmentally-friendly envelopes

This may sound like brown bag envelopes because they are made of recycled material as well. However, these come in ivory, white or beige. They are also made of 100% recycled paper.

  • Foil-lined envelopes

These make quite a statement when they are used for sending out invitations to both personal and corporate events such as parties and cocktails. They come in gold, silver, red and other colors that can be selected to match the invitation or document that is to be sent.

  • Metallic envelopes

These are often seen during the festive season when they are used to send out invitations to parties and corporate events like end-of-year parties, company anniversary cocktails and other events.

  • Self-adhesive seal envelopes

These seal securely so you can be sure that what is being sent in them will not get lost. Also, the task of licking envelopes is done away with. There are different types of them such as the peel and stick type that are completely self-sealing.

  • Envelope liners

Lined envelopes are easily made with envelope liners. Ordinary plain envelopes can be turned into fancy ones with shimmery envelope liners. They are ideal for sending out invitations to glitzy events like weddings, Christmas parties, birthday parties and even office parties.

 

Envelopes with windows

Envelopes with windows are often used to send confidential documents. They are often used by banks and credit card companies to send out bills and statements. Envelopes may have one window where the addressee’s contacts are put or they can have two with an address where the letter should be sent back to in case it gets lost.

 

Deliver a punch

When looking through the mail, people tend to first open envelopes that look like they are something different from the usual bills and credit card statements. Put your mail at the top of the pack with an envelope that will deliver not only your letter, invitation or other document but that will pack a punch with its fancy and classy appearance.

 

 

 

With this standard, the width of every envelope is arrived at by determining the height by 1.4142. C0 is the largest size with a width of 917mm. The smaller envelopes from this size are the halved parallel of the shorter sides. For instance, C5 is half as big as C4, C6 is half as big as the C5 and so on. All of the C series envelopes are made to hold a flat A4 sheet, a C5 envelope can carry a flat A5 sheet and soon.

 

There are also square envelopes. They come in different sizes and are ideal for sending personal documents like invitations and thank you notes.

 

Classification by use

 

Envelopes are also classified by their purpose. In this classification, there are:

  • Catalogue envelopes

Catalogue envelopes are made with a center seam. This makes them ideal for sending out bulky documents such as catalogues and heavy booklets.

  • Business envelopes

Those that have side seam flaps are the best for machine insertion. There are also those with wallet flaps that leave a wide area for printing. There are also those with square flaps which look contemporary. These are quite popular.

  • Booklet envelopes

These are made with a side seam. They are the best for sending out annual reports and marketing material such as brochures. The open side makes this it ideal for automatic insertion of documents which makes it quick to put items into the envelope for volume mailing.

  • Square envelopes

These envelopes have a side seam and the modern square flap which attracts attention. These are not standard and additional postage is needed to post items in these envelopes.

  • Announcement envelopes

These are the popular A envelopes. They are typically used for sending business documents and much more. They have a side seam and square flap.

  • Baronial envelopes

This envelope has a diagonal seams and a deep, pointed flap. They are typically used for invitations, greeting cards, formal business and announcements.

 

The paper envelopes are made of

When printing envelopes, the material that they are made of has to be taken into consideration. The kind of stock an envelope is made of determines the the kind of documents they can hold and for volume mailing, it is a factor that affects cost. The options include;

 

  • Brown bag envelopes

These are made of 100% recycled paper. They are ideal for sending ordinary personal messages like thank you cards and personalized greeting cards.They are also a good choice for businesses that will with nature such as gardening and landscaping businesses.

  • Environmentally-friendly envelopes

This may sound like brown bag envelopes because they are made of recycled material as well. However, these come in ivory, white or beige. They are also made of 100% recycled paper.

  • Foil-lined envelopes

These make quite a statement when they are used for sending out invitations to both personal and corporate events such as parties and cocktails. They come in gold, silver, red and other colors that can be selected to match the invitation or document that is to be sent.

  • Metallic envelopes

These are often seen during the festive season when they are used to send out invitations to parties and corporate events like end-of-year parties, company anniversary cocktails and other events.

  • Self-adhesive seal envelopes

These seal securely so you can be sure that what is being sent in them will not get lost. Also, the task of licking envelopes is done away with. There are different types of them such as the peel and stick type that are completely self-sealing.

  • Envelope liners

Lined envelopes are easily made with envelope liners. Ordinary plain envelopes can be turned into fancy ones with shimmery envelope liners. They are ideal for sending out invitations to glitzy events like weddings, Christmas parties, birthday parties and even office parties.

 

Envelopes with windows

Envelopes with windows are often used to send confidential documents. They are often used by banks and credit card companies to send out bills and statements. Envelopes may have one window where the addressee’s contacts are put or they can have two with an address where the letter should be sent back to in case it gets lost.

 

Deliver a punch

When looking through the mail, people tend to first open envelopes that look like they are something different from the usual bills and credit card statements. Put your mail at the top of the pack with an envelope that will deliver not only your letter, invitation or other document but that will pack a punch with its fancy and classy appearance.

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